Create a Resolution

Registered Republican voters in Montgomery County may submit a resolution to the County Executive Committee (CEC) for consideration through a Precinct Chair. Precinct Chairs will work with constituents to submit resolutions to the CEC.

Information Needed

Below is the information needed prior to submission.

  • A printed copy of the constituent’s voter information page;

  • Date of submission;

  • Phone number;

  • Email address; and

  • Written resolution with title.

TABLE OF CONTENTS

I. Guidelines for All Resolutions

II. How to Write a Resolution

III. How to Present a Resolution

IV. Submitted Resolutions

  1. Procedures

  2. What happens after submission

V. Non-submitted Resolutions

Guidelines for All Resolutions

How to Write a Resolution

  • Resolutions are made up of “Whereas” clauses and “Resolved” clauses.

  • “Whereas” clauses are the introductory lines that explain and justify your resolution.

  • “Resolved” clauses set forth the action you wish to be taken.

  • Grammar, spelling, concise drafting and clarity of thought are extremely helpful in the successful consideration and adoption of your resolution.

The resolution must include the following:

1. A title (see link to samples below)

2. WHEREAS: State the problem, issues, or concerns.

3. WHEREAS: Include supporting documentation, corrective action/objectives.

4. THEREFORE, BE IT RESOLVED: State your resolution and benefits/solutions.

View sample resolutions

Submit a Resolution

Procedure

  1. Check the calendar for the date of the next scheduled CEC meeting.

  2. Submit your resolution to secretary@mctxgop.org with “Resolution” in subject line at least fourteen (14) calendar days prior to the next scheduled CEC meeting.

What happens after submission

1. The resolution will be forwarded to the committee members for review.

2. The Resolutions Chair will notify the Precinct Chair of the status of the resolution and will submit the resolution to the Party Secretary three (3) calendar days prior to the scheduled CEC meeting provided it is compliant with the guidelines. Resolutions found to be in violation of the Guidelines will be returned to the author for correction and re-submission.

3. The Party Secretary will then forward it to all members of the CEC for review prior to the CEC meeting.

4. Submitted resolutions will be listed as a line item on the agenda.

  • Raise your hand to be recognized by the presiding officer.

  • State your business (e.g., I wish to present a resolution for consideration).

  • Read the Resolution.

  • Make a motion to accept the resolution as read.

  • Motion must receive a second.

  • Robert’s Rules of Order will be followed to the conclusion of the discussion and vote.

5. The resolution requires a majority vote to pass.

Non-Submitted Resolution

Use this method only if you are unable to submit a resolution as instructed above. The resolution will be considered non-reviewed when you attend the meeting.

Procedure

1. Check the calendar for the date of the next scheduled CEC meeting.

2. The author must provide each Precinct Chair in attendance with a copy of the resolution prior to the start of the meeting. Click here for the current list of Precinct Chairs.

3. The author must provide a digital copy of the resolution to the CEC Secretary prior to the “Call to Order” of the CEC meeting. It may be on a thumb drive or sent via email to secretary@mctxgop.org.

4. You will present your non-reviewed resolution during the New Business portion of the CEC meeting agenda.

  • Stand and be recognized by the presiding officer.

  • State your business (e.g., I wish to present a resolution for consideration).

  • Read the Resolution.

  • A motion must be made to accept the resolution as read.

  • Motion must receive a second.

  • Robert’s Rules of Order will be followed to the conclusion of the discussion and vote.

5. The resolution requires a majority vote to pass.

Questions?

Contact our Secretary at secretary@mctxgop.org.